DOT Monitoring Services with Truck Insurance Quotes

DOT Monitoring

The trucking industry is heavily regulated and one slip can cost your company more than a little money. The government expects you to know and keep track of every DOT violation that crops up. When do they expect you to run your business? It would be nice if your company had someone looking out for you to warn you when unaddressed violations are about to become your worst nightmare.

Guess what? That’s what Truck Insurance Quotes does for our customers. Keep reading to learn more.

How Does Truck Insurance Quotes Provide DOT Monitoring?

We’d like to start our relationship with a perk.

Our free DOT monitoring service tracks violations so that we can help our customers stay on top of their obligations. When you maintain a clean record with the DOT, it impacts your truck insurance in a positive way.

Nobody likes bad surprises. If you’ve had DOT compliance issues come up, it helps to know about it before the DOT comes knocking at your door. It doesn’t take much for things to go south if a driver thought they received a warning instead of a fine or the DOT officer wrote down the wrong information. No matter how careful you are, you can’t be everywhere at once.

Truck Insurance Quotes uses FMCSA’s DataQs system to provide DOT monitoring at no charge to our clients.

Who is authorized to use Clearinghouse?

What is the FMCSA?

The Federal Motor Carrier Safety Administration was created as part of the Motor Carrier Improvement Act of 1999. The FMCSA falls under the Federal Highway Administration and works to reduce accidents and injuries involving commercial motor vehicles. The administration regulates commercial motor vehicles including half a million trucking companies, thousands of Interstate bus companies and over 4 million CDL drivers.

As part of this mission, the FMCSA carries out the following responsibilities:

  • Enforcing trucking safety regulations
  • Identifying high-risk drivers and companies
  • Innovating safety information systems
  • Maintaining equipment standards
  • Raising awareness

One of the ways the administration raises awareness is through the DataQs system.

What Do You Know About DataQs?

DataQs Provides a way for trucking drivers and companies to review federal and state data regarding pending violations. The system also provides a way to appeal violations with incorrect or incomplete information.

If you would like to challenge FMCSA roadside inspection reports or correct information in crash reports, this is the easiest way to do it. Although there is no direct impact on court cases, by fixing the information in DataQs, you can then challenge the court case backed by corrected FMCSA information.

Our DOT monitoring service alerts trucking companies when violations are recorded and notifies you so that you can act accordingly.

Are You Looking for Better Truck Insurance?

Choose the truck insurance company that can protect you and your drivers. Truck Insurance Quotes has knowledgeable transportation insurance agents to help you find the most comprehensive coverage for the risks you face every day. Give us a call or message us on LiveChat for fast answers and to get a free quote.

4 Ways Carriers are Attempting to Woo Young Drivers

truck driver shortage

Currently, there’s a record truck driver shortage of about 60,000 drivers. There are many reasons for this shortage, which include the high average age of current truck drivers, high industry freight volumes, and high school kids that are increasingly attending higher education institutes rather than immediately entering the workforce. What’s more is that carriers still have to be selective with who they hire, as there are qualifications and other considerations that drivers need to meet to perform their jobs safely and effectively.

However, as the trucking industry is so critical to keeping America’s economy moving forward, a failure to address these driver shortages could have significant ramifications. It’s why many carriers are now investing more time and effort into attracting younger drivers. In this post, we’ll take a look at some of the ways they’re doing this.

4 Ways Carriers Are Attracting Young Drivers

1. Get Social

While carriers are increasingly working with truck driving schools and even attending high school career fairs to get in front of America’s youth, another still largely untapped avenue for marketing to young drivers is social media. More people are on social media today than ever before, and many use it to find jobs or network as well. By advertising positions on social media channels like Facebook, Twitter and Instagram, carriers are able to tap into a much broader pool of potential candidates. Marketing on social media can also help attract untapped demographics of potential drivers. For instance, only about 6 percent of all truck drivers today are women.

2. Debunk Driving Myths

Many are under the impression that truck drivers are never home and it’s a profession for those who haven’t settled down or started a family. While there is a fair amount of travel for drivers depending on their roles, work-life balance today is better than ever. By emphasizing this, carriers are able to dispel certain myths and attract more candidates.

3. Communicate the Importance of Truck Driving

Many youngsters join the military because they see it as their calling and view the cause of defending their country as something bigger than just any job. While truck driving may not be up there on the scale of defending a nation, the economic importance of the trucking industry cannot be downplayed. Drivers are essential workers that move more than 70 percent of the country’s total freight and generate $700 billion in economic activity. As long as the trucking industry is going, America is going.

4. Raising Pay, Benefits

Employment decisions for younger generations largely still come down to earnings and earnings potential. More carriers are beginning to step up and show drivers how lucrative a career it can be. For instance, the National Transportation Institute reported drivers earning higher-than-average salaries in 2019, and guaranteed pay on the rise. The likes of signing bonuses, annual increases, performance bonuses and enhanced benefits packages are all areas where carriers are stepping up in an effort to entice more young drivers to join their teams.

Whether your drivers are young or old, rookies or veterans, one constant is the importance of proper truck insurance. For insight on the right insurance to protect your business and your drivers, contact us today.

Partner Spotlight on MVRCheck.com

dot compliance mvrcheck.com

For any business that has a fleet to maintain, federal Department of Transportation (DOT) compliance is essential. When fleet vehicles fall out of compliance, that can lead to costly fixes, changes and penalties, and truck insurance cost increases, all of which bite into the bottom line and reduce the profitability of the company involved. While compliance is a form of government regulation, it also provides various benefits, road safety among them.

Having the Right Tools Matter

Like much in the federal government, DOT compliance has become a very complicated matter. Much of this is due to the fact that so many rules, regulations, guidelines and directives have now been issued and continued to be modified, it literally takes a library to keep up with everything. Worse, companies are still responsible to make sure their fleets are kept in compliance with all the new changes on top of everything they already have.

Using Technology to Even the Field

Technology is the fleet manager’s friend. With automation and fast-searching, fleet managers can easily pinpoint the various DOT regulations and rules that apply to them specifically. This produces the ability to stop wasting time and focus energy on just what really matters for staying in compliance. It also saves money that has to be spent on inspections as well as equipment changes or add-ons. And staying on top of the changes that apply also saves from legal risks down the road that otherwise occur without all the above attention being applied. No surprise, most fleet managers with experience rely heavily on technology library tools, both for tracking existing DOT rules as well as gaining the advantage of updates to track new changes as well.

With MVRCheck tools, fleet managers have both online and technology tools at their disposal. MVR has advanced the ability to stay on top of compliance by leveraging both powerful databases as well as the Internet. This makes DOT compliance information useful instead of being a challenge or frustration. First, MVR technology tools start with a centralized approach to saving fleet information and making it manageable for a fleet manager. Second, MVR tools then take that information and compare it automatically against all the applicable requirements that would be eligible. The results are powerful, accurate and immediate. MVR tools then allow the fleet manager to keep these results in accessible form that can be translated and applied real time to their fleet, updating what is needed when changes also apply as well. Because MVR takes a pay-as-you-go approach, fleet managers don’t have to face a big investment to get the benefits of automation. With a far lower cost, fleet managers can keep their fleets functional and regulated without breaking the bank.

Stop Guessing On Fleet Compliance

MVRCheck makes it so easy to manage fleet compliance, folks always wonder why they didn’t get started soon once they put MVR into action. Find out for yourself how easy DOT-mandated compliance can be with MVRCheck and similar tools.

How to survive a DOT compliance audit

DOT audit

If your company is subject to Federal Motor Carrier Safety Regulations (FMCSR), it’s likely that sooner or later you’ll deal with a DOT compliance audit. You don’t have to be a trucking company. Any outfit that operates vehicles over 10,000 pounds can be audited. This can include landscaping businesses, concrete companies and towing companies.

When you receive an audit notice, there’s reason to be concerned. In 2019 only six percent of firms escaped an inspection or audit without a violation. But if you follow a few best practices, you can get through a DOT audit with minimal hardship.

Why DOT Audits Take Place

Sometimes audits are random, and sometimes they’re triggered. Accidents attract the attention of auditors, especially accidents resulting in injury and death. Compliance, safety and accountability (CSA) points from accidents and roadside inspections can add up and lead to an audit.

Be Prepared with Good Record Keeping

The best way to survive an audit is to be prepared before the DOT calls on you. That means keeping your records up to date. Have your documentation secure, centralized and backed up.

A big source of audit violations is the driver qualification file. Common problems include missing inquiries into employment records, lack of medical certificates and not having a file on every driver.

It’s also important to maintain vehicle files, accident reports and records of drug and alcohol testing.

When the Audit Notice Arrives

Surprise audits are unusual. Normally you will receive a notice in the form of a letter, which will direct you to provide information and/or call for next steps.

Respond promptly. If you suspect the audit might not be random, it’s fine to ask. Usually, they’ll tell you. Be thorough but don’t volunteer documentation. Give them what they ask for.

Requested files might include tax information, truck insurance documentation, fiscal information, employee lists, vehicle lists and alcohol and drug forms. If they request information beyond the scope of FMCSA, it may be in your best interest to provide it anyway.

If there’s documentation you think might be relevant but hasn’t been requested, gather it but don’t give it to them at this point.

If your documentation doesn’t look right, don’t change it or make anything up. If you’re caught at this the DOT will not only severely penalize you but will never stop auditing you.

During the Audit

Have a quiet, private space to meet with auditors. Don’t offer food; they’re not allowed to accept it. Arrange your schedule to avoid interruptions. Don’t volunteer information or provide more documentation than was requested.

If your files include irrelevant details, remove them. If you’ve gathered unrequested documents that could be relevant, keep them in a nearby room and retrieve them if necessary. You don’t want auditors fishing through files they haven’t asked to see.

Audit Outcome

After the audit you’ll receive a rating of Satisfactory, Conditional or Unsatisfactory. If you’re rated Satisfactory, great! Keep it up with the safety practices and record-keeping that got you where you are.

A Conditional rating means there’s at least one item to be corrected. The good news is that you haven’t failed, and the DOT doesn’t see you as a safety risk. There are likely to be fines, and you’ll have to create and submit a Safety Management Plan to correct any infractions.

An Unsatisfactory Rating is what no one wants. You could be shut down. At the very least, you’ll have to devise and carry out a program to reverse that rating.

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